Candidate Privacy Policy

This Candidate Privacy Policy explains how we collect, use, store, and protect personal information provided by individuals applying for roles at our company ("we", "us", or "our").

We are committed to safeguarding your personal data and ensuring it is used only for legitimate recruitment and candidate engagement purposes, including SMS communications where you have provided consent.

During the recruitment process, we may collect and process the following types of personal information:

• Contact details (e.g., name, email address, phone number)
• Curriculum vitae (CV), employment history, and qualifications
• Educational background and certifications
• Skills, experience, and references
• Interview notes and assessment results
• Communication records, including email and SMS interactions
• Any other information you choose to provide as part of your application

We do not intentionally collect sensitive personal data (such as health, race, religion, or political beliefs) unless required by law or voluntarily provided by you.

We collect and use your personal information solely for recruitment-related purposes, including:

• Assessing your suitability for the role
• Managing the hiring process
• Communicating with you regarding your application (including via email and SMS, where you have opted in)
• Conducting interviews and evaluations
• Making hiring decisions
• Facilitating automated or conversational messaging workflows (e.g., interview scheduling or chatbot interactions)

Your personal information will not be used for unrelated purposes, such as marketing or profiling outside the recruitment process.

Where you provide your mobile number and opt in, you consent to receive SMS messages related to your application and recruitment process, which may include:

• Application confirmations
• Interview scheduling and reminders
• Status updates and hiring decisions
• Requests for additional information

SMS messages may be sent using automated systems or applicant tracking platforms.

• Message frequency varies based on your engagement in the recruitment process
• Message and data rates may apply
• You can withdraw your consent at any time by replying:
  • STOP to unsubscribe from SMS messages
  • HELP for assistance

Your consent to receive SMS messages is not a condition of employment.

Under no circumstances will your mobile number and opt-in be used for commercial purposes, marketing, or shared with external organisations for unrelated activities.

We respect your privacy and do not sell, rent, or trade your personal information.

Your data will not be shared with third parties except in the following limited circumstances:

• Where required by law or legal process
• With trusted service providers who support our recruitment process (e.g., applicant tracking systems, messaging platforms), under strict confidentiality and data protection obligations
• With your explicit consent

All service providers handling SMS data are required to comply with applicable privacy and telecommunications regulations.

Under no circumstances will candidate personal information be used for commercial purposes, marketing, or shared with external organisations for unrelated activities.

We retain your personal information only for as long as necessary to fulfill the recruitment purpose, including:

• Evaluating your application
• Managing ongoing candidate communications
• Complying with legal or regulatory requirements

We implement appropriate technical and organisational measures to protect your personal information against:

• Unauthorized access
• Loss or misuse
• Alteration or disclosure

Access to your data is restricted to authorized personnel and systems involved in the recruitment process.

Depending on applicable data protection laws, you may have the right to:

• Request access to your personal data
• Request correction of inaccurate or incomplete data
• Request deletion of your data
• Withdraw your consent (including SMS consent)
• Object to or restrict processing

To exercise your rights, please contact us using the details below.

If you have any questions about this policy or how your personal data is handled, please contact:

Evie AI, Inc.
Email: hello@evie.ai

We may update this Privacy Policy from time to time. Any changes will be communicated via our careers page or application channels.