SOC 2 Type II Certified · GDPR Compliant · Trusted by Philips, Mott MacDonald & more enterprise teams
Evie — AI Recruitment Coordination
Complex Coordination

Six interviewers. Three time zones. Five candidates. Evie handles it.

Complex panel interviews — back-to-backs, multi-interviewer loops, cross-timezone sequences — are where scheduling breaks down completely. Each party's availability is a different constraint. Evie resolves them all, simultaneously.

Book a demo Talk to us
The challenge

Panels too complex for humans to juggle.

Six calendars, three time zones, two rooms, a backup interviewer — the constraints multiply faster than any coordinator can track in an inbox.
How Evie handles it

Every constraint solved in parallel.

1

Specify the panel and format

Loops, interviewers, durations, rooms, regions — Evie takes the brief as input.

Loop spec · Sr. PM · onsite
Format2× 45m + 1× 60m + lunch
Panel4 interviewers · 2 regions
RoomsSF HQ · Banyan or Cedar
WindowJun 10–14 · candidate PT
ConstraintsNo back-to-back · 30m gaps
SLAConfirm in 24h
GATS · Greenhouse
synced
Brief received · parsed
Evie planning · 6 constraints
2

Evie finds the common window

Checks every calendar simultaneously, identifies the slot that works for all parties, and builds the full day schedule.

Common window · 4 calendars
Thu Jun 13
Mark · Eng
Sara · Eng
Jordan · PM
Priya · Cand.
9:00 AM PT — only slot that works for all four. Locked.
3

Every party confirmed, every room booked

Invites sent, rooms reserved via Exchange, candidate confirmed — without a single follow-up from you.

Onsite — Priya Shah
confirmed
Thu Jun 13 · 9:00–12:30 PT
Priya · Mark · Sara · Jordan
teams.microsoft.com/l/meetup-join/…
Room · SF HQ · Banyan (booked)
GATS · Greenhouse
synced
Status → Interview scheduled
Workday · auto-updated · 2s ago
✓ link attached
Key capabilities

Built for the panels humans dread.

  • Panel scheduling for 2–10 interviewers.
  • Back-to-back sequence building with debrief windows.
  • Cross-timezone normalisation that respects working hours.
  • Interviewer substitution when someone drops out.
  • Meeting room booking via Exchange.
  • Buffer time management between sessions.
Proof

What customers say.

“Evie has arranged over 100,000 interviews, saved thousands of work hours & dramatically reduced the time to confirm interviews”
Jemima Arnold · Group Talent Acquisition Solutions Lead, Mott MacDonald
FAQ

Complex coordination, answered.

Let Evie handle your hardest panels.

See how a 6-person, cross-timezone loop gets booked in hours, not days.

Book a demo Talk to us