The above format is easiest for Evie to understand your request for interview scheduling.
If you have a specific time frame in which you'd like the interviews scheduled, you can let Evie know. For example, "Evie, please schedule interviews next week with the following candidates."
Yes. Evie can see your colleague's free/busy calendar availability via your account.
When scheduling interviews, Evie assumes by default that you (the recruiter) will not be attending the interviews. Hence, Evie will not check for your availibity for interviews.
Evie will provide a minimum number of slot equal to the number of candidates, and ideally double the number of candidates if the interviewers' calendars have enough availability.
For example, if there are 3 candidates, Evie will find between 3 to 6 time slots. If Evie isn't able to find at least 3, Evie will circle back to the recruiter for further instructions.
If the interviewers have Evie accounts, Evie will follow their schedule preferences for meetings.
If the interviewers are not Evie users, Evie will follow a default global setting of between 9AM to 5PM local time.
Time slot selection is on a first come, first serve basis. Evie will inform the second candidate that the time slot has already been taken and provide the remaining time options.
Recruiters will be cc'ed on every email on both threads (interviewers' and candidates' threads).
If a recruiter doesn't want to be copied on all emails, they have the option of going on 'quiet mode'.
This means that Evie will place the recruiter on bcc when:
In our current workflow, Evie will not place tentative blocks on the interviewer's calendar as this might unnecessarily fill up their calendar, especially in the case of scheduling for multiple candidates.
If Evie finds that there is a response without relevance to scheduling the interview, Evie will forward the message to the recruiter for a follow-up action.
If you have specified a time period in your request, Evie will schedule within that period.
For example, you send this request to Evie on a Monday: "Evie, please schedule interviews later this week."
Evie will ideally give about 3 days as a buffer to the suggested times, which means Evie would suggest times on Thursday or Friday. If there isn't adequate availability on these days, Evie will look at Wednesday.
Otherwise, if you don't include a time period, Evie will suggests times 7 days from the day of your request onward.
Evie will ask the person who declined the invite whether they'd like to reschedule the interview.